When it comes to projects, goals, deadlines, commitments or challenges, effectively managing time and yourself is crucial to getting things done. Managing time includes prioritizing and planning, setting goals and delegating, analyzing time spent, monitor, scheduling and organizing.
Below are a few tips to help you effectively manage time.
#1 Prioritize
This is the first step in time management and it’s certainly not easy. If you have many projects and tasks with deadlines, it can be a challenge to make it all come together. One way that can help you prioritize is to use quadrants.
- Important and urgent – These tasks can’t be avoided, as they are necessary.
- Important and not urgent – These are about things you want to achieve in the long run.
- Not important but urgent – This quadrant is deceptive. These tasks are seen as important or urgent but they are actually neither.
- Not important and not urgent – These tasks are nothing more than time wasters.
Using this classification system makes it much easier to prioritize projects and tasks as well as organize them.
#2 Planning
To make the most of your time you need to be able to plan your day. It’s important in motivating you and giving your day direction so that you are better organized. At the start of each day spend a little time answering the question ”What must I do to make it happen.” Take big tasks and break them down into small tasks that you can manage.
#3 Set Goals
Set your goals. Start by determining your targets and make sure those goals are achievable and realistic. To create steps, you need to know where you are going.
#4 Set Deadlines
With any project, try to finish it before the deadline. This will give you extra time for any changes you may have to make at the last minute. Schedule your time so that you're not working under the wire at the very end of the deadline.
#5 Delegate
You need to delegate responsibility to other members of your team to get the job done.
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